Minutes book to be kept at registered office hong kong

The setting up of a representative office in hong kong by an overseas company is governed by part xi of the companies ordinance. A company must ensure that notice of its registered office and change thereof is given to the registrar of companies within the prescribed time. Please keep safe custody of the order form as the search results or products will. Being a guide, it can only cover the subject very broadly.

These seals were used on important documents and official legal papers. This book serves as a tool for sme directors in setting strategic directions, business. A company failing to have a registered agent will cause its. How hong kong combated coronavirus despite close ties to. Qp the hong kong institute of chartered secretaries. We, directors agreed to close an eps service account at eps company hong kong limited and submit the relevant document relating to the said account. Tax advantages, however, are by no means the only benefit to registering an international business enterprise in a jurisdiction like british virgin islands. Whatever the amount of the registered capital, companies are permitted by the hong kong government to contain words international, group. Taxis and hotel coaches provide additional choices for passengers. Minutes of the meeting are a legal document in the uk, in the sense that directors will rely on board meeting minutes to show that they have fulfilled all of their responsibilities. The relevant government authority is the registrar of companies the registrar. Hong kong s coronavirus response has been called the gold standard for epidemic control.

Hong kong company incorporation guide 1 features of hong kong company private company limited by shares 1. Agm annual general meeting minutes sample template format. Faqs of hong kong company incorporation hong kong conpak. Along with hong kong china is the main trade partner of macau. The books registration office bro is under the administration of the hong kong public libraries, leisure and cultural services department. We provide information on all types of companies that are in operation or have been cancelled in the hongkong area. You need to keep a record of minutes from board and committee meetings, as well as resolutions from shareholders. Form of entity around the world dla piper guide to going global.

By law, a company statutory records and books should be kept at its registered office where companies house will direct persons making a viewing enquiry to them. The books registration office has introduced a new version of books registration form on 1 july 2018. Both local and foreign companies an incorporated subsidiary or registered branch in hong kong are subject to annual filing requirements with the inland revenue department ird and companies registry. Hong kong company can be named freely, and on the premise that no exact company name has been registered, some words which are difficult to be registered in mainland can be registered in hong kong. It is extremely beneficial to keep an accurate record of everything that occurs in board meetings and general meetings in case any disagreements should arise at a later date. According to organisers, about 8,000 were in attendance, while police cited 0 in attendance the gathering of mothers and allies shared solidarity with young protestors and condemned the government for being indifferent to hong kong peoples demands. In addition to the statutory books you also may decide to establish the following. Marine department, hong kong merchant shipping information notes.

Once you have reported the issue, you can request compensation by filling out the baggage claim form. A company secretary is the most senioradministrative officer of a. Quality assurance for hong kong registered ships annex 1, annex 2 pdf 62020 pdf. If a person ceased to be a member of a company, his name must be recorded in the register of member of the company for at least 30 years before deletion. The companies law and continuing requirements of a cayman islands company the companies law. Regarding the delivery status, customer can lodge mail tracing enquiry to our mail tracing hotline on 2921 2211 or complete the enquiry form pos28b which is obtainable at hongkong post website or any post office in the case of damage or loss to a mail item, we will compensate you in accordance with the. The airport express links the airport directly to hong kongs central business district while public buses connect the airport with most parts of the city. The bvi registered agent must retain a copy of the register of directors and members of the bvi company and keep a set of the same with its chop style thereon at the companys registered office. Macau offshore zones offshore and international law gsl. Applying to the sfc for a type 9 asset management licence.

Joyce can appoint her sister as her alternate director. The registered office address is the ongoing compliance of incorporation and business registration in hong kong. Home 1 guide to hong kong 2 hong kong branch office registration latest update on this page. Board of director meeting requirements in hong kong, sar. Hong kong, addresses the whattodo aspects of corporate governance practices, sme. The business registry will keep a public record of the name and address of the company secretary. There is a few option where the company records may be kept. Registry copies of official hong kong company documents.

Vii nonhong kong companies disclosure of company name. Features of hong kong private companies limited by shares type of company for international trade and investment. To preserve hong kong s cultural heritage through registration and preservation of local publishedprinted books. If an overseas company is prepared to conduct business in hong kong with the use of its own name rather than by way of setting up a new company, it may consider setting up a representative office.

That register should remain the authoritative register for public companies. Anyone using the is responsible for compliance of the minutes of the meeting with the relevant legislation, articles of association and other regulations. According to the world bank estimates, macaus gdp per capita ranks second in the world. Oct 16, 2019 zaron biotechs officially registered address is on the 20th floor of a rundown business tower in wan chai, a congested commercial area on hong kong islands north shore.

Failure to keep the required records is an offence. It offers a vision of the semiautonomous territory in the year 2025, with human rights and freedoms gradually diminishing as the chinese government exerts increasing influence there. Company secretarial and registered office services company secretary services mandatory for all companies incorporated in hong kong comprise all the ordinary activities required to a hong kong company in accordance with the hong kong companies ordinance, such as. Hong kong registered office address service asiabc hk. If you do not perform any search function continuously for 20 minutes, the system will terminate your current session automatically. Use of the template without any crosschecks does not guarantee that the minutes of the meeting would comply with relevant legislation, articles of association and other regulations. Minutes of meeting of the board of directors of name of company. Continuing requirements for british virgin islands companies. Since 2010 gambling industry contributes more than 70% of macaus income. At the hong kong economic and trade office seminar named hong kong new opportunities as an international financial centre, joseph yam announced a strategy to make a greater hong kongs contribution to the reform and liberalisation of the mainland china and to maintain the status of hong kong as an international financial centre. Are order books and order records only required to be kept for 2 years. The establishment of operations in hong kong charltons.

The registration of persons office of the hong kong immigration department hkid issues this serialized document on tamperresistant paper and reflects a photo of the applicant and an embossed seal. Restaurants and cafes in hong kong time out hong kong. If not the case, the company has to file form r 2 notifying the companies registry. Trade and industry department or the vetting committee for the sme.

On september 19, local police from gucheng township, chengdu, detained chen yunfei for publishing comments in support of hong kongs antiextradition bill movement. Ordinary resolution of hk company, special resolution of. This ancient type of sealing evolved into the modern day company seal or corporate seal press. Macau is an open port and a large financial center known for its casinos and based largely on tourism. Webpages of the cyber search centre support chinese characters of the hong kong supplementary character set hkscs2001. It was our first time in hong kong so we decided to get a 4 star hotel. Hong kong company compliance requirements and costs 1. The registered office is situated at 3f, 22 tai yau road, hong kong.

As per the requirement and businesses dealt in the agm, the contents of the minutes can be modified. Premises for business and record keeping securities. Guidelines on corporate governance for smes in hong kong 3rd. Statutory books and records maintenance of statutory. As per hong kong company law, every company formed in hong kong, must file a tax return its also called profits tax return in hong kong along with its audited accounts on an annual basis with the inland revenue department of hong kong ird. Introduction to books registration hong kong public. Sap6 nin4 is a 2015 hong kong dystopian speculative fiction anthology film. On friday evening, a second mothers rally occurred at chater garden in central. Registered address service hong kong conpak provides. The registered address must be a physical address not a po box where company records are kept and where official correspondence can be sent and received. Place of keeping of books of accounts, other relevant. The association of chartered certified accountants acca. Filing requirements of a major local limited company. China includes hong kong, macau, and tibet united states.

Company registration, incorporation and formation services in. All minutes records must be kept at the registered office, if not the case, the companies registry must be. The marrying parties may also appoint a civil celebrant of marriages to celebrate their marriage at any hour and any place in hong kong other than the office of the registrar and a licensed place of worship. A company is required to keep minutes of all meetings of directors, members, committees of. Ladies market and soho are worth checking out if shopping is on the agenda, while those wishing to experience the areas popular attractions can visit hong kong disneyland. Guidelines for the use of electronic record books under marpol and amendments to marpol annexes i.

If the company changes its registered office or registered agent, it must notify the registrar. Registrants notice of extraordinary general meeting. It is not a requirement that office space must be leased and the use of our registered office address services is permitted. What to include in your first board meeting minutes. Pickup at non registered address order form pos 554r applicable to account customer using discount offer for returned delivery service only hong kong post circular service. Options for client to print their company name to the directory panel at registered address. The companys registered office is usually the office of its registered agent. Your board must notify us within 10 working days if you adopt, alter or revoke your constitution.

Statutory and nonstatutory books of hong kong company. Hong kong company incorporation guide 1 features of hong. Using our address as a correspondence address to receive all the relevant trading letters from your clients and mail forwarding services will. Sep 03, 2017 usually, the register of directors is kept at the companys registered office address and thats where companies house will assume the register is available for inspection. Guide to compliance of hong kong private company ltd. For a corporation to be licensed to carry out regulated activities in hong kong, section 116 2 of the sfo requires that it has to be either a company incorporated in hong kong or an overseas company registered under part 16 of the co having a principal place of business in hong kong i. Continuing requirements for bvi companies carey olsen. Hong kong office address service getting a registered. Hong kong exchanges and clearing limited and the stock exchange of hong kong limited take no. Introduction as per section 128 of the companies act, 20, every company shall prepare and keep at its registered office books of account and other relevant books and papers and financial statement for every financial year which give a true and fair view of the state of the affairs of the company, including that of its branch office or offices, if any, and explain. Instead, its possible to hold the register of directors at a single alternative inspection location sail, the address of which must be notified to companies house. If your company has a constitution, a copy of that constitution must be kept at your companys registered office.

Offshore companies from the source british virgin islands bvi. A director or an employee of the company can be nominated as a company secretary or the services of a lawyer registered in the macau lawyers association can be retained to fulfill that position. Client can make use of the registered office at their letter paper and business cards. The certificate of posting should be kept safety until confirmation of delivery. Announcement on change of registered office address of the company special notice. Under section of the companies ordinance of the laws of hong kong, every limited company needs to have a registered office in hong kong for maintaining statutory records of the company and receipt of acknowledging governments correspondence. Rent a quality hong kong business centre by asiabc offering registered office address in hong kong prestigious commercial area. The books, records and minutes of the company must be kept at the registered office of the company in hong kong or at such other place that the directors. British virgin islands business company bvi bc an offshore company is generally understood to be a corporation registered in a tax haven lowtax or zerotax country.

This is so even for those licensed corporations which transfer all their records from the branches to the head office because it is likely that at some points in time, there may be. Legal requirements for board meeting minutes in the uk diligent. Accounting records read more about accounting records requirements of a hong kong company register of charges and copies of all charging instruments. In addition to basic biographic information, the crp may contain a record of the applicants marital history, family composition, and work experience. Every hong kong limited company must provide a local postal address except po box for the companies registry on company registration and maintain the address after incorporation. The use of seals in this manner has been reported in history for thousands of years. After you incorporate a company, you might decide to amend your constitution or adopt one. Contact customer service, send compliments and complaints. Hong kong international airport is served by a highly efficient and comprehensive transport network. The annual filing requirements of hong kong private limited companies are as follows. The books registration ordinance chapter 142 of the laws of hong kong stipulates that.

Our principal operating subsidiary, the hongkong electric company, limited hk electric, commenced operations in 1890 and is one of the longestestablished utility companies in the world. To report an item lost on our aircraft, please contact your local baggage services office. You will need to seek approval for the premises of each branch office in hong kong if records or documents are being kept at, or can be accessed from, such premises. Ird issues tax return filing notifications to companies on the 1st of april every year. They must be available for inspection at the companys registered office or a single alternative inspection location, if one has been selected. Chen had shown public support for the antiextradition protests in hong kong and called for a dialogue between hong kong leader carrie lam and protesters to try to reach a resolution. In reality, requests to visit a registered office to view the statutory books and records are rarely made. Timeline of the 201920 hong kong protests july 2019. Welcome to hong kong companies directory, in order to help you get a better understanding of the potential customer or competitor information, and to avoid the risk of operators to enhance the competitiveness of enterprises. V keeping of minutes of directors meetings, resolutions and written. Companies registered under the hong kong companies ordinance are required to file statutory returns including the annual returns, notifications of change of address of registered office, directors and secretaries and. Provided that if books of account are kept at a place outside hong kong there shall be sent to, and kept at a place in, hong kong and be at all times open to inspection by the directors such accounts and.

Setup hk companybusiness registration formationvirtual office. Every panamanian corporation should maintain a minutes book and stock register, which can be held anywhere in the world. Members must be kept at the registered office in the hong kong. Hk electric investments is the first fixed single investment trust listed in hong kong with a focus on the power industry. This section also applies to board of directors meeting.

Kowloon bay and tsim sha tsui star ferry pier are worth checking out if an activity is on the agenda, while those wishing to experience the areas popular attractions can visit ocean park and the peak tram. Where the exempted company causes its books and records to be kept at any place other than at the registered office of the exempted company or at any other place within the cayman islands, the exempted company shall, upon service of an order or notice by the tax information authority pursuant to the tax information authority law, cause to make. All discussions of the boardcommittees and their record are maintained in confidence unless there is a specific decision or legal requirement to make disclosure. The bvi business companies act the act and the mutual legal assistance tax matters amendment act 2003 as amended mlat set out a number of ongoing administrative and recordkeeping obligations with which all companies incorporated in the british virgin islands bvi must comply. Traditionally seals were made by embossing an imprint into wax.

The panama registered agent panamanian law firm is required to keep a stock register record for the corporation and copy of identification of the shareholders, as part of our know your customer laws. To report lost, delayed, pilfered or damaged baggage, please contact your local baggage services office. It is not a legal document and is intended only as a guide to the law. Hong kong company compliance requirements kaizen certified public accountants limited. Minutes serve as evidence of the proceedings and they should contain details such as. The name of the bvi registered agent must be stated clearly in the companys charter. After arriving at hong kong airport it took us a few minutes to find the harbour center counter, but after we found it, we felt taken care of already. The publisher of a new book shall, within 1 month after the book is published, printed, produced or otherwise made in hong kong. Both hong kong companies and foreign companies that are registered in hong kong are required to have a registered office that is located in hong kong.

After seven years, the shareholder resolutions and minutes from shareholder meetings must continue to be retained for inspection by shareholders indefinitely, but do not need to be held at the companys registered office. Located in kowloons hung hom neighborhood, hotel sav is near a metro station and near the beach. The register of member must be kept at the registered office of the company in hong kong. The books of account must be kept at the registered office of the subsidiary or at such other. Forms contained in each company kit make provision for all information required by the ordinances. All minutes records must be kept at the registered office, if not the case, the companies registry must be notified. The original or copy of the register of members must be kept at the registered office in the hong kong. The location of the minute book has been reported to the companies registry in a form r2. If a companys accounting records are kept at a place outside hong kong, the accounts and returns with respect to the business dealt with in those records must be sent to, and kept at, a place in hong kong. Sep 14, 2015 continuing requirements for bvi companies.

The template of the minutes of the annual general meeting of a company given hereunder can be used for both public and private companies. Official deck log book means the log book kept at the bridge of the. Documents to be retained at the registered office address limited companies sections 37, 123, 124, 143, 154, 228, 238, 486, and 487 company records means any register, index, record, accounting records, agreement, memorandum, articles, minutes, annual validations or other document required by the law to be kept by a company. Private company limited by shares limited liability company, private company, llc.

At the hong kong economic and trade office seminar named hong kong new opportunities as an international financial centre, joseph yam announced a strategy to make a greater hong kong s contribution to the reform and liberalisation of the mainland china and to maintain the status of hong kong as an international financial centre. A copy of the minutes of the first directors meeting as well as minutes of all future board meetings should then be filed away for safekeeping. Pursuant to section 10b of the rules, records showing particulars of all orders received or initiated by the intermediary e. A marriage can be celebrated in hong kong at a marriage registry by a registrar or at a licensed place of worship by a competent minister.